Greetings to the PEMAA Membership
On Saturday, April 28th, at our Annual General Meeting, we outlined our plan to work with our Facilitator, Bryan Boyle to amend/update our By-laws and establish a comprehensive Rules of Operation that could be easily referenced online. This is an ambitious project requiring a significant time/resources commitment. At the AGM, we projected having a "draft" available for membership review/input ideally, before summer holidays were in full swing.
On May 23rd, Board Members met and divided into working groups to review the initial draft Bryan created from our previous by-laws, other Associations and input from PEMAA directors/membership. Following our revisions, the initial draft will be ready for your viewing and input on Thursday June 27th at 6:30pm. We have reserved space at Sarnia Yacht Club This meeting will be a "working meeting" with members divided into working groups to collectively review the document, provide input, ask questions etc. following the working meeting, Following the working meeting, Bryan will incorporate the input from all the stakeholders at the meeting into the next round of revisions.
Bryan will incorporate the next round of revisions. The Board will then have one more opportunity to review the documents, provide input, ask questions etc. before they are finalized and presented to the entire membership once again for approval.
The Rules of Operation will be a living document and will be ready for reference and implementation by the beginning of the upcoming hockey season while the By-Laws would need to be formally adopted at our next AGM (by June 1, 2020)
With Bryan's guidance and acquired knowledge, the Board has been working diligently. We have been challenged, engaged and committed to the process. We look forward to seeing each of you on June 27th and sharing the draft documents with the membership. We appreciate each of you taking the time to participate in the AGM and "next steps" toward achieving our goal of best practices with regard to board governance and improved transparency.
Our intent is for this meeting to be a collective, collaborative meeting. We anticipate a team approach with each member participating with the intent of creating governance documents that best reflect the excellent work and programming our Association is best known for.
Respectfully,
Liz Page - President
On behalf of PEMAA